Payroll Specialist

About Us

New Roots Herbal is a leading manufacturer and distributor of high-quality natural health products in Canada. Based in Vaudreuil-Dorion, the company is growing and looking for dynamic and motivated people. Are you currently looking for a new challenge that will have a direct positive impact on the wellbeing of thousands of people? Join our team and help us make life better!

Main Tasks and Key Responsibilities

• Process bi-weekly payroll for 175 employees (multi-company environment).
• Verify and adjust timesheets on a daily basis using Clearview time management system.
• Verify, correct, and ensure data accuracy following the transfer of timesheets into the Payworks payroll system.
• Resolve routine payroll-related issues and liaise with relevant parties.
• Act as the primary point of contact for employees for all payroll and timesheet inquiries.
• Create and maintain employee records in the timekeeping software and payroll system.
• Manage salary increases, leaves and absences (vacation calculations, statutory holiday calculations when required, etc.).
• Process employee terminations and manage Record of Employment (create, amend, submit, act as the point of contact for Service Canada).
• Perform CNESST calculations in the event of workplace accident.
• Manage alimony and other wage seizures.
• Manage the group benefits program.
• Administer the entire Group Registered Retirement Savings Plan (VRSP) for employees.
• Prepare annual tax slips (T4, TA4, R1, R3, T5, T4A-NR, T2200).
• Participate in year-end payroll file preparation.
• Contribute to the continuous improvement of payroll procedures (multi-companies).
• Participate in the pay equity exercises.
• Any other tasks or projects related to payroll and human resources.

Required Competences and Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Good written and verbal communication skills in French.
• Functional written and verbal communication skills in English to serve English-speaking employees).
• Excellent attention to detail, thoroughness, and good organization skills.
• Demonstrate discretion and maintain impeccable work ethics.
• Collaborative, reliable, methodical, and rigorous work approach.
• Possess analytical thinking and a deep understanding of payroll intricacies.
• Good team player, able to work effectively under pressure, and able to meet deadlines.
• Member of the Canadian Payroll Association (considerable asset).

Education

DEC in accounting or equivalent education and experience; Over 3 years of experience in a similar role;

Schedule

Permanent full-time position (40 hours per week)
Monday to Friday, from 9:00 AM to 5:00 PM (on-site)

Advantages

• Competitive salary
• Insurance coverage
• Free on-site parking
• Work-life balance–friendly environment